Choose the GrowSurf trigger that should add a new row

New Participant is best for new signup logs. New Participant Reward is better for reward tracking, winner review, or fulfillment checklists.

Add a Filter if the sheet should only capture a subset of participants

GrowSurf's Zapier filter guide shows how to use Participant Referred By when you only want rows for referred signups rather than everyone who joined the campaign.

Append a row in Google Sheets with only the columns you will actually review

Map just the fields that help your ops team work: participant email, share URL, reward status, referral totals, referrer details, or approval notes. Keeping the sheet lean makes it easier to scan and export later.

Test with a real campaign record before the sheet becomes your source of review

Run the Zap with a live event so you can confirm the row format, worksheet destination, and field mapping before the spreadsheet becomes part of an ops process.

Split high-volume workflows into separate sheets or tabs

If one sheet is trying to track signups, rewards, and approvals all at once, it will get noisy quickly. Separate tabs or separate Zaps usually work better than one overloaded log.