Referral Program Templates

Health Referral Program Template

Adapt sample messages, referral rules, and setup steps for your health or telehealth business.

Who this template is for

Use this starting point for health, wellness, and telehealth teams planning customer acquisition. Define when a referral counts before choosing the reward. One example is the customer action your team has approved for the program.

What to decide before setup

Have the responsible healthcare, privacy, and legal reviewers approve the program before launch. This template does not establish whether an incentive is permitted or whether a data flow meets your requirements.

The bracketed text below is for you to replace. These placeholders are not GrowSurf email variables. Map them to the supported fields in the tool you use to send each message.

See the Health referral workflow and the referral program setup guide.

Template Content

Referral Invite Email

Subject Line: Share [COMPANY] with a friend

Hi [CUSTOMER_NAME],

Know someone who could use [KEY_BENEFIT]? Share your personal link: [REFERRAL_LINK].

When a new customer joins through your link and [ACTION_THAT_COUNTS], you receive [REFERRER_REWARD]. [FRIEND_BENEFIT_IF_OFFERED]. Rewards are sent through [DELIVERY_METHOD] after [REVIEW_AND_DELIVERY_TIMING].

See who can take part, the limits, and the full rules at [PROGRAM_TERMS_URL].

Referral Reminder Email

Subject Line: Your [COMPANY] referral link

Hi [CUSTOMER_NAME],

Your link is ready whenever you want to recommend [COMPANY]: [REFERRAL_LINK]. You receive [REFERRER_REWARD] after [ACTION_THAT_COUNTS] and the checks in our program terms. Details: [PROGRAM_TERMS_URL].

Reward Delivery Email

Send this only after your reward delivery system confirms delivery.

Subject Line: Your [COMPANY] referral reward has been sent

Hi [CUSTOMER_NAME],

We sent [REFERRER_REWARD] through [DELIVERY_METHOD]. [HOW_TO_FIND_OR_USE_REWARD]. For help, contact [SUPPORT_CONTACT].

Landing Page Copy

Headline: Recommend [COMPANY] to a friend

Subheadline: Share your link and receive [REFERRER_REWARD] after [ACTION_THAT_COUNTS]. [FRIEND_BENEFIT_IF_OFFERED].

Share your personal link.
Your friend joins and completes [ACTION_THAT_COUNTS].
We review the referral and send your reward according to [PROGRAM_TERMS_URL].

CTA Button: Copy My Referral Link

Reward Structure to Complete

Who can participate: [APPROVED_AUDIENCE]
Action that counts: [ACTION_THAT_COUNTS]
Referrer reward: [REFERRER_REWARD]
Friend benefit, if offered: [FRIEND_BENEFIT_IF_OFFERED]
Review and delivery timing: [REVIEW_AND_DELIVERY_TIMING]
Limits and exclusions: [PROGRAM_LIMITS_AND_EXCLUSIONS]

Program Terms Checklist

Write and approve your terms before replacing [PROGRAM_TERMS_URL]. Cover participation rules, the action that counts, rewards, delivery timing, limits, refunds or cancellations, duplicate referrals, and how customers get help. Have the responsible healthcare, privacy, and legal reviewers approve the program before launch. This template does not establish whether an incentive is permitted or whether a data flow meets your requirements.

GrowSurf Setup Guide

1. Choose when a referral counts

For this template, consider the customer action your team has approved for the program. Your team defines the allowed action and confirms it in your own system. Keep clinical decisions and any required healthcare checks in that system.

2. Set rewards and approval

Use the Program Editor to choose the referral trigger, rewards, and approval settings. Use only rewards your team has approved for this program. If your own system provides a credit or benefit, connect that delivery flow separately.

3. Connect signup and confirmation

Connect your signup flow so GrowSurf knows who referred each new customer. For an action that happens later, configure Sign Up + Qualifying Action and use a supported integration or your backend to confirm it. Follow the REST API tutorial for a backend connection.

4. Add the referral widget

Add the referral widget inside your app or customer portal. Customers can share their link and see their progress. Follow the JavaScript SDK tutorials for setup.

5. Adapt and send messages

Replace every placeholder and check the final copy against your program rules. Use your email platform for audience segments and reminders. Send the delivery email only after the reward has been sent, not just approved.

6. Check the full journey

Test a referred signup, the later action, manual approval if enabled, and reward delivery. Confirm that signup alone does not earn credit when your program requires a later action. Your backend must avoid issuing the same reward twice when a notification is retried.

Real-World Example

Hers: define which purchases count

The Hers Refer-a-Friend terms describe a personal referral link, a friend’s first eligible purchase, and a reward for the referrer. The terms specify product exclusions and participation requirements.

External program example. Read the Hers Refer-a-Friend terms for the offer details. Those terms apply to that program and do not establish permission for another healthcare business.

Customization Tips

Make the rules specific to your business

Your team defines the allowed action and confirms it in your own system. Keep clinical decisions and any required healthcare checks in that system.

Use only rewards your team has approved for this program. If your own system provides a credit or benefit, connect that delivery flow separately.

Measure the action you chose

Compare referred signups with completed actions and delivered rewards. Use your billing or reporting system for acquisition cost, retention, and revenue analysis.

For clinician recruitment, use the provider recruitment workflow. For virtual care customer acquisition, see telehealth referral programs.

Related Tools

FAQ

What action should count as a referral?

Choose an action your team can confirm, such as the customer action your team has approved for the program. Your team defines the allowed action and confirms it in your own system. Keep clinical decisions and any required healthcare checks in that system.

Can GrowSurf deliver the reward in this template?

Use only rewards your team has approved for this program. If your own system provides a credit or benefit, connect that delivery flow separately. Follow the selected integration’s setup instructions and verify delivery before launch.

Are these messages and terms ready to publish?

No. Replace the placeholders and approve the program rules, messages, and data flow for your business. Have the responsible healthcare, privacy, and legal reviewers approve the program before launch. This template does not establish whether an incentive is permitted or whether a data flow meets your requirements.

Does reward approval mean the customer has received it?

No. Approval and delivery are separate. Check the selected integration or your own delivery system before telling a customer that a reward has been sent.

Health Referral Program Template

Who this template is for

What to decide before setup

Template Content

Referral Invite Email

Referral Reminder Email

Reward Delivery Email

Landing Page Copy

Reward Structure to Complete

Program Terms Checklist

GrowSurf Setup Guide

1. Choose when a referral counts

2. Set rewards and approval

3. Connect signup and confirmation

4. Add the referral widget

5. Adapt and send messages

6. Check the full journey

Real-World Example

Hers: define which purchases count

Customization Tips

Make the rules specific to your business

Measure the action you chose

Related Tools

FAQ

What action should count as a referral?

Can GrowSurf deliver the reward in this template?

Are these messages and terms ready to publish?

Does reward approval mean the customer has received it?

Unlock the power of word-of-mouth marketing anddeepen your bond with customers

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Unlock the power of word-of-mouth marketing and
deepen your bond with customers

Built for lean teams,
scaled for category leaders

View GrowSurf
Customer Examples